Greenstone Mine is seeking a Temporary Training Document Management Clerk to join our team. Reporting to the Senior Training Coordinator, the Temporary Training Document Management Clerk is responsible for maintaining training documents and records for site wide Operation.

PRIMARY RESPONSIBILITIES MAY INCLUDE: 

•    Collect, manage, confirm, maintain an active database of employee training records in compliance with Federal and Provincial regulations.
•    Responsible for the tracking and storage of all related training documentation.
•    Manage safety orientation documentation for new workers, promotions, or transfer workers through the designated records management systems.
•    Enter/update employee information, department changes, job title, etc., as required.
•    Serve as an administrator for our records management systems.
•    Facilitate required changes to our records management system (updating document requirements, versions, etc.)
•    Verify training documentation has been properly and fully completed.
•    Coordinate with external training providers – keep track of sessions, registration, and certifications.
•    Work with our Health and Safety Team to manage and analyze training data.
•    Create/Run compliance reports as requested by leadership.
•    Support departmental supervision and trainers as needed, with employee data searches.
•    Provide technical support to records management system users to resolve access issues, password/login/access level, etc.
•    Other support tasks as required by leadership.
•    Take ownership of projects and work independently within a team environment to reach departmental and company goals.
•    Support operational goals by modeling corporate values and best practices.

SKILLS AND COMPETENCIES 

•    Exceptional organizational skills and ability to respond to multiple and often competing priorities.
•    Knowledge of different manual and electronic document control systems.
•    Strong initiative and willingness to learn.
•    Proficient in various MS Office Applications
•    Ability to work independently as part of a team in a fast-paced, constantly developing environment.
•    Highly organized and detail-oriented, while using effective project and time management skills.
•    Inclusive and collaborative while able to meet deadlines.
•    Ability to build trust and working relationships through respect and integrity, open communication, teamwork, and relationship management.
•    Effective communication skills with individuals at all levels of the organization.
•    Maintain confidentiality with respect to employee’s personal information and training status’.

EXPERIENCE, QUALIFICATIONS & EDUCATION 

•    High school diploma/General Education Diploma (GED) or combination of education and pertinent work-related experience
•    Familiar with SharePoint, Learning Management System, Teams, Adobe Acrobat and competent with Microsoft office programs including Outlook, Word, Excel,
•    Relevant document management experience, preferably in the Mining Industry.
•    Experience in cross cultural work environment is an asset.

LOCATION

This position will be based in Geraldton, Ontario on a Monday to Friday schedule.

Greenstone Mine provides company transportation from multiple pick-up point locations.

Greenstone Gold Mines is committed to inclusiveness, equity, and accessibility. We encourage all qualified candidates to apply. 

Accommodations are available on request for candidates taking part in all aspects of the selection process.